Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

 

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

 

Reporting to the Assistant Manager, Accounts Payable, the Accounts Payable Administrator plays an important role within the Corporate Finance Team. In this role, the Accounts Payable Administrator ensures timely and accurate processing of vendor invoices and employee expense reports.

 

POSITION MANDATE This position is responsible for: • Ensuring all Non- PO vendor invoice requests are properly authorized and approved within the established KPI’s. • Prioritized the processing of the construction act invoices (Regime 3) within the defined payment terms. • Ensure the accurate deemed receipt date is captured for timely processing of Regime 3 invoices. • Ensuring all PO vendor invoice transactions follow the three-way match within the established KPI’s. • Maintain accurate accounts payables records in the AP module of the ERP financial Information System. • Assist in resolving invoice discrepancies, issues and reconcile vendor accounts
 

What will I be doing?

• Verify data extraction and make any necessary modifications to ensure for accuracy & completeness of the data. 
• Verify the Auto-PO line pairing and/or manually match the invoice lines to the PO. 
• Ensure all manual lines (Withholding, hold-back, credit) are allocated to the correct GL code. 
• Ensure the tax treatment (HST & Withholding tax) for all PO & Non-PO invoices are being properly handled .
• Validate that the imported data in Oracle EBS is complete and accurate. 
• Manage the invoices including investigation and resolution of issues in a timely manner to meet KPI’s. 
• Review on-hold report variances and work with the Business unit to resolve the issues within the KPI. 
• Review and provide regular updates on Accounts Payable Aging invoices and action the aged items within a timely manner. 
• Review invoice reports to ensure completeness and accuracy of the data. 
• Verify and process Iexpenses submission ensuring payments are in compliance with company policies. 
• Ensure P Card submission is reconciled on a timely basis and supporting documentation is provided. 
• Respond to inquiries on Purchase Orders, invoices, outstanding balances, and other unreconciled items and address issues with internal and external stakeholders. 
• Maintain and ensure vendor accounts up to date by reconciling Monthly Statements. 
• Notify the treasury to stop payment on lost and cancelled cheques, as required. 
• Facilitate internal and external audits by providing documentation to AP Analyst in a timely manner. 
• Ensure all entries are validated before the closing of Accounts Payable module each month. 
• Ensure confidentiality and privacy of financial records as related to the organization and its customers
• Assist in other duties as directed and as required.

What Skills and Qualifications Do I Need?

• Level of reading, writing and learning normally attained through completion of high school education and/or College diploma in Business or Accounting.
• Three years experience in processing in a computerized accounts payable environment. Good Knowledge of Microsoft Office Suites. (Word, Excel & PowerPoint) . Ability to interpret Corporate Policies. Ability to review and process high volume of invoices in a fast-paced environment. Good analytical and organizational skills. Good oral and written communication skills.
• Contribution to departmental Standard operating procedures and identification of Lean improvements.
• Program/Decision Impact and Scope: Errors in coding could result in incorrect budget reporting. Delay in processing invoices and payment to vendors or contractors could cause embarrassment, loss of good will and increase in payment due to interest charged. Errors in identifying discrepancies on Accountable Advances could result in false accusations being made causing employee dissatisfaction. Errors could result in Corporate fines if Accounts Payable invoices are not processed accurate and in a timely manner.
• Internal/External contacts: I

           -Internal : Regular contact with all levels of staff to obtain information and to professionally respond to questions.

           -External: Contact with vendors, contractors and banks to obtain information and to professionally respond to questions.

• Working conditions and level of effort: Moderate level of concentration required to meet month-end and year-end deadlines. Normal office environment. Prolonged periods at a computer terminal are required. Moderate level of concentration required to meet timelines of the payment batches.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

 

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. 

 

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

 

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

 

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.